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South Carolina Association of School Administrators - School Administration & Education Career Center

Job (this posting is closed/inactive)

Charleston County School District

General Information

(249033)

Job title: Director of Contracts & Procurement
Job location: Charleston, SC 29401 United States
Requisition code: Job ID 2393
Date posted: 03/22/13
Job type: Full-Time
Compensation:

Job Description


Job description:
Job Purpose:

To carry out all phases of the District’s materials management. Responsible for overall management and supervision of Procurement Services, Construction Procurement Services, Contract Services, Records and Archives, and General Services. Ensures procurements are in compliance with State procurement requirements, State Education Board programs, District’s Capital Building Plan, and the District’s Procurement Code & Regulations.

Position Responsibilities:

PRIMARY FUNCTIONS
1. Plans, directs, and/or supervises the material management functions to include Procurement Services, Construction Procurement Services, Contract Services, Records and Archives and General Services;
2. Establishes internal procurement policies and procedures to effectively implement Board procurement policy contained in the District Procurement Code and other District policies. Recommends changes to procurement policy based on Procurement Best Practices. Ensures that the District Procurement Code is substantially similar to the South Carolina Consolidated Procurement Code. Interprets procurement rules and regulations for District officials.
3. Serves in a staff advisory capacity concerning procurement, construction procurement, and contracting and supply chain management;
4. Serves as the District Minority Business Enterprise (MBE) Liaison officer, prepares MBE quarterly and annual reports, and maintains close contact with MBE firms. Prepares the recommended annual MBE Utilization Plan with MBE procurement goals and monitors performance;
5. Develops and maintains a professional development plan for all departmental personnel and ensures funding to adequately train departmental personnel;
6. Develops District procurement processes to ensure smooth flow of procurement requests within the District using best practices and other procurement methodologies;
7. Negotiates complex and technical District contracts and recommends establishment of District term contracts;
8. Serves as the District Protest Hearing Officer for all procurement protests concerning specifications or contract awards and represents the District in civil court, as required;
9. Reviews all bids and proposals exceeding $200,000 prior to advertising to ensure compliance with District policy and vendor equity;
10. Prepares, revises, monitors and administers the annual budget for Contracts and procurement Services and offices assigned to the department;
11. Determines vendor performance based on schools and department reports and initiates debarment and suspension action as necessary;
12. Participates in year end processing with finance and information technology departments;
13. Researches and prepares material management related staff study reports for the Board, Superintendent and Chief Financial Officer;
14. Schedules and participates in all procurement and financial audits; and
15. Conducts procurement related workshops to procurement personnel and other District employees.

SECONDARY FUNCTIONS
1. Plans and coordinates activity schedules. Determines priorities, sequence of work, and methods to be used in completing assignments. Maintains currency on latest trends, developments, products, etc., in the materials management arena and advises appropriate personnel accordingly. Identifies goods and services or resources that compliment and support specific District projects.
2. Prepares or assists in the preparation of procurement related regulations and/or policies. Serves as District liaison with and monitors the performance of external consultants and program managers.
Maintains administrative records and files in compliance with District policies and regulations and generally accepted administrative practices. Analyzes monitors and/or controls expenditures.
3. Develops and maintains good working relationship with the District’s administrative staff members, external management firms, program managers, State and national agencies, and/or individuals or groups within the community, State or nation. Serves on intra- and inter- divisional committees as well as represents the District and department at conferences, meetings, and seminars. Directs the collection of or collects data and analyses information for report generation; analyses impact of multiple and extensive programs and makes recommendations for revisions and/or modifications, and formulates programmatic procedures.
4. Performs other duties as assigned by the Chief of Finance and Operations.


SALARY RANGE:
$ 76,796 - $105,649 (245 day position)


APPLICATION DEADLINE:
A complete application file must be received by 12:00 noon on April 7, 2013. Applications without verification of proper credentials will not be processed. Salary is based on documented experience. All documentation must be uploaded to your applicant file (examples: resume, typing test, transcripts, degree, certificates, references, etc.); faxed, emailed, or mailed copies will not be accepted.

All applicants may not be interviewed for this position. We are proud to be an EEO/AA employer M/F/D/V.

Job Requirements


Education, training, experience:
EXPERIENCE AND TRAINING:

* Bachelor's Degree in Business or related field
* Five (5) to seven (7) years experience in procurement or material management
* Two years of management experience.

SPECIFIC SKILLS:

* Excellent oral and written communication skills as well as interpersonal skills
* Must have the ability to work with diverse groups of people to include external stakeholders.

LICENSING/CERTIFICATION:
Certified Public Purchasing Official (CPPO) or Certified Purchasing Manager (CPM) or Certified Professional Public Buyer (CPPB) or the capability to obtain within a designated period of time.
 
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